Communications Schedule Template

A comprehensive 6-month communication timeline for different scenarios

The first 6 months of content

Awareness-First Rollout

Week
-4
-3
-2
-1
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Announcement Email
Introduce the platform and its purpose
Overview Video
Short recorded demo of how the platform works
Poster Campaign
Printed posters placed in communal spaces
Intranet Banner and FAQ
Live links to platform with quick-read guidance
Go-Live Email
Official go-live and next steps
Monthly Article or Reminder
Tips or stories shared via email or intranet
How to Use This Template

Understanding the Timeline

The timeline includes pre-launch weeks (-4 to -1), go-live week (0), and post-launch weeks (1 to 22). Week 0 represents your official go-live date.

Choose Your Scenario

Select the template that best matches your communication needs. Each template provides activities and timing specific to different organisational scenarios.

Customise for Your Timeline

Adjust the weeks to match your actual rollout schedule. The template is flexible and can be extended or compressed as needed.

Track Progress

Use this as a living document to track completed activities and plan upcoming communications.